SMART Workforce Solutions for the NHS empowering the workforce to meet the QIPP agenda

Reduce time and attendance administration and achieve 100% data accuracy

SMART’s Time & Attendance module enables NHS Trusts to accurately record sickness and absence and, by removing time sheets, eliminates fraud and delivers accurate payroll data straight to ESR.

Key Benefits

  • Eliminates manual time sheet systems ensuring accurate payroll data
  • Enables faster, more efficient rostering and payroll administration
  • Eliminates the frame work for fraud
  • Frees up staff to supervise and deliver more patient care
  • Provides complete time and attendance information straight to ESR
  • Dramatically reduces post-payroll run queries by staff
  • Contributes to Flexible Working arrangements
  • Improves morale by providing transparency to both staff and managers

Key Features

SMART Attendance Management

SMART’s real-time Time and Attendance solution enables managers and supervisors to monitor employee arrivals and departures. A single screen shows in real-time who has logged in for work and who has failed to turn up. Alert mechanisms are available to automate missed logins or employees returning to work from long term sickness thus prompting Return-to-Work procedures.

Agenda for Change Rules Configuration

The SMART solution is delivered, as standard, with full support for the Agenda for Change contractual rules of employment, achieved through continued partnership with ESR and the NHS. This ‘pre configuration’ dramatically reduces the time required to implement the SMART Time and Attendance system and to deliver expected benefits.

ESR Integration

Advanced integration with ESR has been developed in association with the NHS and McKesson to ensure single entry of data. The SMART eHL Time and Attendance solution is automatically populated with employee records, planned absence and organisation group data via ESR. On authorisation SMART eHL posts payroll and absence data automatically to ESR for payment.

SMART Data Capture

SMART consolidates information from data collection devices such as; biometric hand readers, ID badge readers, SMART eTouchkiosk, employee PC or mobile telephone into a single, comprehensive and real-time database. All of these provide vital, timely and accurate information, whilst reducing administrative workload and eliminating data entry errors.

SMART Remote logging

Enable remote workers to record working time accurately by telephone, a key feature for Mental Health Trusts for the support of lone workers in potentially dangerous or vulnerable situations.

SMART Activity Logging

The Activity Logging feature helps to manage employee productivity by comparing ‘attended’ hours with ‘productive’ hours. Employees can swipe on and off ‘tasks ‘via swipe stations which provide time and attendance data for analysis and reporting.

SMART Flexitime & Annualised Hours

Designed for departments within a Trust where either part or the entire workforce is working to annual hours or flexitime contracts; with automatic calculation of data on time worked and time owed for ESR. Managers are automatically alerted to potential breaches of work rules, and management reports help optimise roster patterns for the most productive and cost-effective staff deployment.

For further information see the Gateshead Health NHS Foundation Trust

For further information please contact SMART

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