NHS Timesheet Data Entry Solution

Reduce payroll administration costs; free staff from the burden of timesheet data entry

Distribute timesheet data entry out to department level with the SMART Timesheet solution; freeing up payroll staff for more valuable work and ensuring accurate data collection at source. Developed in partnership with the NHS and McKesson for the ESR project, the solution includes seamless integration with ESR.

The Timesheet solution reduces payroll error with pre-population of planned absences and employee data whilst providing an electronic traceable record of approved payroll submissions and amendments.

The SMART Timesheet is being rolled out across a number of NHS Trusts with approaching 50,000 NHS employees on the system already.

Key Benefits

• Easy to use
• Reduced timesheet administration costs
• Online authorisation of pay and absence data
• Accurate payroll data collection distributed out to department level
• Automatic audit trail of timesheet submissions and approvals
• Reduced payroll errors and overpayments
• Fully certified and tested by the NHS and McKesson

Key Features

Timesheet Data Entry

Easy to use and quick to learn, the Timesheet solution was designed for rapid data entry of timesheet data by administration clerks at department level for approval and submission to the ESR payroll system. Web technology enables optimised deployment to large numbers of users across a Trust; using a secure login user access can be restricted to relevant staff records.

Timesheet Approval

Once completed the timesheet data is electronically approved by a line manager with the option of a second level of approval to release the data for submission to ESR payroll. The system includes a full audit trail of all approvals.

ESR Integration

Advanced integration developed with the NHS and McKesson ensures that data is keyed in just once for submission to payroll. The SMART Timesheet solution automatically updates pre-populated employee records and absence data daily with any changes entered into ESR. At the end of appropriate pay periods, once authorised, payroll and absence data is automatically posted to ESR for payment.

Upgrade to Rostering and Time and Attendance

Available as a standalone product, the eHL Timesheet module is part of a large suite of workforce management solutions for the NHS including; self-rostering, auto-rostering, time and attendance, biometric data capture, building access control, flexitime and annual hour’s management.

An upgrade path to this advanced functionality ensures a return on investment from the timesheet solution.

For more detailed information on the SMART Timesheet please see our Timesheet product sheet

For further information please contact SMART